Standard Terms of Sale
AIT Products, LLC d/b/a Advanced Inspection Technologies
Revision 2026-08 | Effective August 22, 2026
These Standard Terms of Sale (the "Terms") govern all quotations issued by, and all sales of goods and services by, AIT Products, LLC, a Delaware limited liability company doing business in Florida as Advanced Inspection Technologies ("AIT," "we," "us"), to any buyer ("Buyer," "you"). They are incorporated by reference into every AIT quotation, order acknowledgment, and invoice. Our Payment & Credit Policy, Shipping & Delivery Policy, Return, RMA & Cancellation Policy, and Warranty Policy are subordinate to these Terms and these Terms control on any conflict.
1. Application of These Terms; Order of Precedence
An AIT quotation is an offer to sell on these Terms only. AIT's acceptance of any order is expressly made conditional on Buyer's assent to these Terms. These Terms supersede and replace any conflicting, different, or additional terms contained in Buyer's purchase order, supplier portal, terms of purchase, supplier agreement, or other document, whenever delivered. Any such conflicting, different, or additional terms are rejected and do not form part of the agreement.
No acknowledgment, invoice, shipment, delivery, or other performance by AIT constitutes acceptance of Buyer's terms. Buyer's issuance of a purchase order, acceptance of delivery, or payment constitutes assent to these Terms.
No government contract clause, flow-down provision, socioeconomic requirement, or regulatory requirement — including any clause of the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), or Department of Energy Acquisition Regulation (DEAR) — applies to any order unless expressly agreed in a writing signed by an officer of AIT and separately priced.
These Terms may be modified only by a writing signed by an officer of AIT. No employee, agent, sales representative, or distributor has authority to vary them, and no statement, quotation, drawing, datasheet, or course of dealing modifies them.
2. Quotations, Orders, and Acceptance
Quotations are valid until the expiration date stated on their face, or thirty (30) days from the quotation date if none is stated, and may be withdrawn or revised by AIT at any time before acceptance. All quotations are subject to prior sale and to availability.
Prices, specifications, and availability published on aitproducts.com or in any catalog, datasheet, or marketing material are informational only and do not constitute an offer to sell. Final pricing, specifications, and availability are established only through AIT's formal quotation process.
A binding agreement is formed only upon AIT's written order acknowledgment. AIT may decline, limit, or cancel any order, and may correct any error in pricing, description, or availability, including after an order has been placed or payment received.
3. Prices, Taxes, Duties, and Tariffs
Prices are in U.S. dollars and are exclusive of all sales, use, excise, value-added, and similar taxes, and of all duties, tariffs, customs charges, brokerage fees, and other governmental levies. Buyer is responsible for all such amounts. Where AIT is required to collect a tax, it will be added to the invoice unless Buyer furnishes a valid exemption certificate before invoicing. Buyer shall reimburse AIT for any such amount later assessed against AIT.
If, between the quotation date and shipment, AIT's cost of materials or components increases by more than five percent (5%), or new or increased tariffs or duties are imposed on the goods or their components, AIT may adjust the price on written notice. Buyer may cancel the unshipped balance within five (5) business days of that notice, subject to Section 8 for custom goods.
4. Payment Terms, Credit, and Security
Unless otherwise stated on the quotation, payment terms are net thirty (30) days from invoice date, subject to credit approval. Banking and trade references are required to establish credit terms. Payment is not contingent on Buyer's receipt of funds from any third party, prime contract, or end customer.
Past due balances bear a late charge of one and one-half percent (1.5%) per month, or the maximum rate permitted by applicable law, whichever is less.
Notwithstanding passage of risk of loss under Section 5, AIT retains title to the goods, and Buyer grants AIT Products, LLC a purchase-money security interest in the goods and their proceeds, until the purchase price is paid in full. Buyer authorizes AIT to file financing statements to perfect that interest and shall execute such documents as AIT reasonably requests.
Buyer shall pay all costs of collection, including reasonable attorneys' fees and costs, at trial and on appeal, whether or not suit is filed.
Accepted payment methods, credit card terms including the processing fee on card payments over US$10,000, and wire transfer instructions are set out in AIT's Payment & Credit Policy, which forms part of these Terms.
AIT may suspend performance, require payment in advance, or change credit terms at any time if in AIT's judgment Buyer's financial condition or payment history warrants it. If Buyer fails to honor its payment commitments, AIT is released from its obligation to deliver. Buyer may not withhold or set off any amount on account of any dispute.
5. Delivery, Title, and Risk of Loss
All sales are FOB Origin, AIT's facility in Melbourne, Florida (or the facility of AIT's supplier in the case of drop-shipped goods), freight collect. Title and risk of loss pass to Buyer upon delivery of the goods to the carrier at that facility. AIT's responsibility for the goods ends at that point.
Buyer is solely responsible for all loss, theft, delay, shortage, or damage occurring after delivery to the carrier. It is the responsibility of the shipping carrier to deliver goods safely, and AIT cannot be held liable for the consequences of carrier mistakes, negligence, damage, delay, or poor service. Buyer's sole recourse for any such loss is a claim against the carrier. AIT will, on request, provide reasonable documentation to support Buyer's carrier claim at no charge, but has no obligation to replace, repair, credit, or re-ship goods lost or damaged in transit. Any such replacement is a commercial accommodation and is not an admission of liability or a waiver of this Section.
Buyer shall furnish its own carrier account for freight-collect shipment. If at Buyer's request AIT prepays freight and adds it to the invoice, AIT does so solely as Buyer's agent and does not thereby assume risk of loss. If Buyer directs shipment by a carrier or routing of Buyer's choosing, AIT has no liability arising from that carrier or routing.
Shipments are not insured against transit loss unless Buyer requests insurance in writing before shipment and pays the premium. Absent that written request, Buyer accepts uninsured transit at its own risk.
Claims that AIT shipped the wrong item or an incorrect quantity must be made in writing within five (5) business days of receipt or are waived. This paragraph does not apply to loss or damage in transit, which is governed by the paragraphs above and is a matter between Buyer and the carrier.
Delivery dates are estimates only and time is not of the essence. AIT may make partial deliveries and may deliver an order in separate shipments. AIT does not accept liquidated damages, late-delivery penalties, or back-charges of any kind.
6. Delayed Delivery by Buyer
If Buyer delays shipment or fails to take delivery, AIT may invoice the goods as of the date they are ready for shipment, and payment terms run from that date. Title and risk of loss pass to Buyer upon AIT's written notice that the goods are ready. AIT may store the goods at Buyer's sole risk and expense, and Buyer shall pay reasonable storage, handling, and insurance charges. Storage does not extend any warranty period.
7. Specifications, Design Approval, and Acceptance
Dimensions, fields of view, focal lengths, depth of field, resolution, and similar values shown as approximate ("~"), nominal, or "TBD" in a quotation are engineering estimates only and are not guaranteed. Final values are established at design review.
For custom goods, AIT will issue a design summary for Buyer's written approval before fabrication begins. Buyer shall approve or comment within five (5) business days; failure to respond within that period constitutes approval. The approved design summary, not the quotation, defines the goods and supersedes any conflicting description in the quotation. Changes requested after approval require a written change order with adjusted price and delivery.
Unless otherwise agreed in writing, AIT's standard commercial tolerances apply. Optical and mechanical performance is verified at AIT's facility against the approved design summary.
Goods are deemed accepted ten (10) business days after delivery unless Buyer gives written notice of a specific nonconformity within that period. Placing the goods into service constitutes acceptance.
8. Custom and Made-to-Order Goods; Cancellation
Goods built to Buyer's specification, drawing, or configuration — including custom fiberscopes, borescopes, small-diameter optical assemblies, and modified or integrated systems — are NON-CANCELLABLE AND NON-RETURNABLE once AIT issues its order acknowledgment.
Unless otherwise agreed in writing, orders for custom goods require a non-refundable deposit of fifty percent (50%) of order value, due before AIT begins design or procurement.
If Buyer cancels, suspends, or delays a custom order for any reason, Buyer shall pay, as liquidated damages and not as a penalty: (a) the full price of all completed units; (b) AIT's actual costs for work in process, including engineering and design labor at AIT's prevailing rates; (c) the cost of all materials and long-lead components ordered or committed for the order, whether or not delivered and whether or not cancellable by AIT; and (d) a fifteen percent (15%) administrative charge on items (b) and (c). AIT may apply the deposit against these amounts. The parties agree these amounts are a reasonable estimate of AIT's loss, which would otherwise be difficult to determine.
Cancelled work in process, materials, drawings, and tooling remain AIT's property.
9. Returns
Returns are governed by AIT's Return, RMA & Cancellation Policy, which forms part of these Terms. In summary: returns require a pre-authorized RMA number, must be requested within five (5) business days of the purchase date, are subject to approval at AIT's discretion, and are subject to a restocking fee of no less than twenty percent (20%). No return or exchange is available on custom equipment, small-diameter fiberscopes, used or B-stock equipment, equipment showing any sign of use, equipment that has been submerged, or training.
10. Warranty
AIT warrants that goods manufactured by AIT will be free from defects in material and workmanship, under normal use and for the purpose for which they were designed, for the greater of the manufacturer's warranty period or one (1) year from the date of original invoice. Used, refurbished, and B-stock equipment carries a ninety (90) day warranty. Goods manufactured by others carry the original manufacturer's warranty, which AIT passes through to Buyer to the extent it is assignable.
AIT's sole obligation, and Buyer's sole and exclusive remedy, is repair or replacement of the defective part or product, at AIT's sole discretion. "Determined to be defective" means the returned item has been examined at AIT's facility by an AIT technician, whose determination is final. Warranty claims must be pre-authorized before return. Full terms, exclusions, and the field-service provision are set out in AIT's Warranty Policy, which forms part of these Terms.
This warranty runs to the original purchaser only and is not transferable or assignable without AIT's express written consent.
11. Disclaimer of Other Warranties
THE WARRANTY IN SECTION 10 IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. THERE IS NO IMPLIED WARRANTY OF MERCHANTABILITY AND NO IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ON ANY ITEM OR SERVICE SOLD BY AIT. AIT DOES NOT WARRANT AGAINST INFRINGEMENT AND MAKES NO WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. NO PERSON IS AUTHORIZED TO ASSUME ANY OTHER LIABILITY ON AIT'S BEHALF.
USED, REFURBISHED, AND B-STOCK EQUIPMENT IS SOLD IN ITS EXISTING CONDITION. EXCEPT FOR THE NINETY (90) DAY WARRANTY IN SECTION 10, SUCH EQUIPMENT CARRIES NO WARRANTY OF ANY KIND, EXPRESS OR IMPLIED.
12. Suitability and Safety; Buyer's Responsibility
Buyer is solely responsible for determining that the goods are suitable for Buyer's application, environment, and regulatory context. AIT may assist with product selection, but any recommendation is based on information supplied by Buyer and does not replace Buyer's responsibility to confirm suitability, compatibility, regulatory requirements, and operating conditions.
AIT makes no representation that the goods are suitable for use in or near radiation, vacuum, cryogenic, high-temperature, explosive, corrosive, chemically reactive, medical, life-support, or safety-critical environments. The goods are not designed or qualified for any application in which failure could result in death, personal injury, or significant property or environmental damage.
The goods are inspection instruments only. They are not a substitute for engineering judgment, and AIT has no liability for any decision made or not made on the basis of an inspection performed with them, or for any interpretation of inspection data.
Buyer shall observe all published operating limits, including minimum bend radii in use and in storage, and all operator and maintenance requirements.
13. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, AIT'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS OR ANY GOODS OR SERVICES SUPPLIED UNDER THEM, UNDER ANY THEORY — CONTRACT, WARRANTY, TORT, NEGLIGENCE, STRICT LIABILITY, INDEMNITY, STATUTE, OR OTHERWISE — SHALL NOT EXCEED THE AMOUNT ACTUALLY PAID BY BUYER TO AIT FOR THE SPECIFIC GOODS OR SERVICES GIVING RISE TO THE CLAIM.
IN NO EVENT SHALL AIT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOSS OF USE, DOWNTIME, COST OF SUBSTITUTE GOODS, DAMAGE TO OR LOSS OF THE ARTICLE OR SYSTEM BEING INSPECTED, COSTS OF REMOVAL OR REINSTALLATION, PRODUCTION LOSSES, LOSS OF DATA, OR THIRD-PARTY CLAIMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND EVEN IF ANY LIMITED REMEDY IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.
These limitations apply equally to AIT's affiliates, suppliers, employees, and agents, survive termination, and reflect an agreed allocation of risk reflected in the price. Buyer acknowledges that AIT would not sell at the quoted prices without these limitations.
14. Indemnification
Buyer shall defend, indemnify, and hold harmless AIT, its affiliates, and their officers, employees, and agents from and against all claims, damages, losses, penalties, costs, and expenses, including reasonable attorneys' fees, arising out of or relating to: (a) Buyer's application, use, misuse, modification, or resale of the goods; (b) Buyer's failure to observe published operating limits or safety requirements; (c) any claim that goods made to Buyer's specification, design, or instruction infringe or misappropriate any patent, trade secret, or other intellectual property right; (d) Buyer's breach of Section 16 (Export Control); or (e) any decision, interpretation, or report based on an inspection performed with the goods.
15. Intellectual Property and Confidentiality
All designs, drawings, optical prescriptions, tooling, process know-how, and technical data developed or used by AIT in performing an order remain the exclusive property of AIT, whether or not developed to Buyer's specification and whether or not their cost was included in the price. Buyer receives no license other than the right to use and resell the goods delivered. Buyer shall not reverse engineer, reproduce, or disclose AIT's designs, or use them to procure equivalent goods from a third party.
Buyer's proprietary information disclosed to AIT and marked confidential will be used only to perform the order and will not be disclosed to third parties, except to AIT's suppliers as necessary to perform. Each party's confidentiality obligations survive for three (3) years after delivery.
AIT's name, logos, and marks may not be used by Buyer without prior written permission.
16. Export Control and Trade Compliance
The goods, related technology, and documentation are subject to United States export control laws, including the Export Administration Regulations (EAR), and where applicable the International Traffic in Arms Regulations (ITAR) and sanctions programs administered by the U.S. Office of Foreign Assets Control (OFAC).
Buyer represents and warrants that it will not export, re-export, transfer, or divert the goods or any direct product of them, directly or indirectly, in violation of those laws; will not supply them to any restricted or denied party; and will not supply them for any prohibited end use, including nuclear, missile, chemical, or biological weapons applications, without required U.S. government authorization. Buyer shall provide end-use and end-user information reasonably requested by AIT.
AIT's performance is conditioned on obtaining any required export license or authorization. AIT is not liable for delay or non-delivery arising from license denial or delay and may cancel the affected order without liability. AIT reserves the right to decline, delay, or cancel any order that cannot be fulfilled in compliance with applicable law, carrier policy, or manufacturer requirement.
Buyer is responsible for compliance with all import regulations, duties, and licensing requirements in the destination country. Buyer shall not take any action that would cause AIT to violate U.S. anti-boycott laws. This Section survives delivery and termination.
17. Force Majeure and Excusable Delay
AIT is not liable for any delay or failure to perform caused by circumstances beyond its reasonable control, including acts of God, fire, flood, storm, epidemic or pandemic, war, terrorism, civil unrest, labor disputes or shortages, cyber incidents, utility or system outages, transportation or carrier delay, customs delay, government action, sanctions, embargoes, tariffs, export licensing delay, machine or equipment failure, unforeseen maintenance, high production schedules, and the delay, allocation, shortage, discontinuation, or default of any supplier or subcontractor, including single-source optical component suppliers.
On such an event, delivery is extended for the duration of the delay. If the delay continues more than ninety (90) days, either party may cancel the affected undelivered portion without liability, except that Buyer remains liable for amounts due under Section 8 for custom goods. Buyer assumes the risk of product supply unless otherwise agreed in writing.
AIT is not responsible for delay caused by Buyer's change requests or by Buyer's failure to provide information, approvals, or access required for performance.
18. Repair, Rental, Demonstration, and Training Services
Repair. Repair estimates are non-binding until confirmed in writing, and AIT reserves the right to revise any estimate upon physical inspection of the equipment. A binding repair agreement is formed only on AIT's written confirmation and Buyer's acceptance of the repair order. Equipment sent for repair travels at Buyer's risk in both directions. Repaired items carry a ninety (90) day warranty on the specific repair performed. AIT may dispose of unclaimed equipment ninety (90) days after notifying Buyer that repair is complete or declined.
Rental and demonstration. Rental and demonstration equipment is governed by AIT's separate written rental or demonstration agreement. Buyer bears risk of loss and damage while the equipment is in Buyer's possession or in transit in either direction, and shall return it in the condition received, normal wear excepted.
Training. AIT may offer product training at no additional cost, including online webinar, video, or classroom sessions at AIT's facility. Training may be conducted at Buyer's location when practical. AIT may charge for training that involves travel or large groups. Training is non-refundable and is provided for informational purposes only; it does not certify Buyer or its personnel and does not constitute inspection advice.
19. Governing Law and Dispute Resolution
These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws rules. The United Nations Convention on Contracts for the International Sale of Goods does not apply.
Domestic buyers. Where Buyer's principal place of business is in the United States, the exclusive venue for any dispute is the state or federal courts located in Brevard County, Florida. Each party irrevocably consents to personal jurisdiction there and waives any objection based on venue or forum non conveniens. EACH PARTY WAIVES ANY RIGHT TO TRIAL BY JURY IN ANY ACTION ARISING OUT OF OR RELATING TO THESE TERMS.
Non-U.S. buyers. Where Buyer's principal place of business is outside the United States, any dispute shall be finally resolved by binding arbitration administered by the International Centre for Dispute Resolution under its International Arbitration Rules, before one arbitrator, seated in Orlando, Florida, conducted in English. Judgment on the award may be entered in any court of competent jurisdiction. The AAA Supplementary Procedures for Consumer Related Disputes do not apply.
Regardless of forum: disputes are resolved individually and may not be joined, consolidated, or brought on a class or representative basis. Either party may seek injunctive relief to protect intellectual property or confidential information in any court of competent jurisdiction. Any claim must be brought within one (1) year after the cause of action accrues, or it is permanently barred. The prevailing party is entitled to recover its reasonable attorneys' fees and costs.
20. General
Entire agreement. These Terms, together with the AIT quotation, order acknowledgment, approved design summary, and the shipping, return, and warranty policies referenced in them, constitute the entire agreement between the parties concerning the sale and supersede all prior or contemporaneous proposals, representations, and understandings, whether oral or written.
Assignment. Buyer may not assign an order or any rights under it, by operation of law or otherwise, without AIT's prior written consent. AIT may assign freely.
Severability. If any provision is held unenforceable, it shall be reformed to the minimum extent necessary to make it enforceable, and the remaining provisions remain in full force.
Waiver. No failure or delay in enforcing any provision operates as a waiver of it or of any other provision.
Survival. Sections 3, 4, 5, 11, 12, 13, 14, 15, 16, 19, and 20 survive delivery, completion, and termination.
Notices. Notices must be in writing and sent to AIT at the address below, or to Buyer at the address on the order, and are effective on receipt.
No third-party beneficiaries. These Terms confer no rights on any person other than AIT and Buyer.
No agency. Nothing creates a partnership, joint venture, employment, or agency relationship between the parties.
Construction. These Terms shall not be construed against AIT by virtue of having drafted them. Headings are for convenience only.
Electronic records. The parties consent to the use of electronic signatures, records, and delivery of notices.
Revisions. AIT may revise these Terms at any time. The revision in effect on the date of the applicable quotation governs that transaction. Superseded revisions are available from AIT on request.
21. Contact
AIT Products, LLC d/b/a Advanced Inspection Technologies
2020 W. Eau Gallie Blvd., Suite 101
Melbourne, FL 32935, United States
Phone: (321) 610-8977
Email: sales@aitproducts.com